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Appendix 7
SAMPLE
Fax to Title Company/New Owner
Letter to Title Company/New Owner
Fax cover Sheet Sample:
XYZ Homeowner’s Association
P O BOX 1111
COLORADO SPRINGS, CO 80900
November 20, 2003
ATTN: Patrick
Guardian Title Company
719-550-2551
719-550-2347 FAX TWO PAGES
RE: 123 Main Street
Colorado Springs, CO 80900
The Annual Assessment of $38.00 for the calendar year 2003 has been paid for the above referenced property. There are no other monies due at this time. The Association holds no monies on behalf of this property.
Please have the buyer(s) sign the attached form to indicate that the Covenants have been received. Please return this form with the signature(s) of the buyer(s) of this property. If there are any questions concerning these Covenants, please feel free to call me.
There is a fee of $30.00 for this statement. Please include with your payment the name of the buyer(s) and the signed Covenant Review form. Also include the mailing address of the buyer if the buyer will not occupy the property.
Sincerely,
Person’s name
Office Held
Phone
FAX
Fax Sample:
XYZ HOMEOWNERS ASSOCIATION
P O BOX 11111
COLORADO SPRINGS, CO 80900
Re: Street Address of property being sold
Colorado Springs, CO 80900
I have received and reviewed the Declaration of Covenants, Conditions and Restrictions of the XYZ Homeowners Association.
Purchaser Date
Purchaser Date
Fax Letter Sample:
July 28, 2003
XYZ Title of Colorado Springs, Inc.
222 Street, Suite 333
Colorado Springs, CO 809XX
Attention: R. Kipling
Please be advised the 2003 PQRS Homeowners Association Dues and all other amounts due have been paid on the following Property:
Address: 1234 Street, Colorado Springs, CO 809XX
Owners: John and Jane Doe
The annual dues of $XX.XX paid for 2003 cover the period April 1, 2003 through March 31, 2004.
Please ensure the buyers are advised of the existence of the PQRS Covenants and are provided a copy of those covenants at the closing. Also, please have the buyers acknowledg receipt of the covenants by signing the statement provided below. A copy of the warranty deed (showing sales price) and the signed statement, below, can be faxed to the PQRS Association at (719) 999-9999.
The administrative charge for this statement is $50.00, payable to PQRS Homeowners Association.
Sincerely,
Marie Antoinette
Treasurer
I HEREBY ACKNOWLEDGE THAT I HAVE RECEIVED A COPY OF THE PQRS HOMEOWNERS ASSOCIATION COVENANTS.
BUYER’S SIGNATURE: ________________________________________________________ DATE: _______________
Faxed to XYZ Title 07/28/03 fax: 555-5555. Phone 777-7777. Closing 8/15/03
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